Writing notes or condolence or support

Hello everyone:

While you might have been the recipient of notes of condolence or comfort, let’s take a few minutes and talk about how to write them. You have the experience of being on the receiving end; now let’s see you start to send some yourself.

First, I suggest that you not use those pre-written cards that cost an arm and a leg at the grocery store.  Why? Because they are impersonal and might not reflect either your thoughts or the other person’s need. Additionally, you may be on a tight budget now that your spouse is gone, so why pay $5 or $6 for something that doesn’t fit the exact situation when you are so much better at expressing yourself than you think?

Instead, go to the store and buy a box of blank cards. They can be purchased at many grocery stores and are usually about $7-$8 for 20 blank cards that have a pretty picture on them. They can be used for a variety of reasons, from congratulations, to notes to the ill, to cards of condolence. It is the thoughts that you are expressing that are the important thing; your card will offer strength and comfort.

Your message need not be long- 3 to 5 sentences can express your concern and care for the other person. The good thing about the fact that you are writing, rather than calling or emailing, is that the receiver can reread your card as many times as he or she wants, the person did not need to log in on a computer to read it, and you did not interrupt that person with a phone call.

What do you say? Well, let’s fit it to the situation. [Please note that I am going to write that I am praying for the person because I am a member of the Christian faith. If you are not, then you could write that you are thinking of the person or hoping the individual gets well.]

Here goes: Let’s start with someone who is ill. Perhaps you would like to say something like:

Dear John:

It was quite a shock to hear about your recent surgery for pancreatic cancer. My heart goes out to you, since you are such an active person. I pray that the operation went smoothly and for your strong recovery. You and Mary are in my thoughts and prayers.

Sincerely,

Sue

[Note: You are not trying to show that you had a surgery that was so much worse or that you had an illness that was ten times what he experienced. Nope, this is totally about John and his situation. Keep that in mind as you write.]

——————————————————————–

What if the person just lost his or her spouse due to divorce? Let’s try something like this:

Dear Susie:

It saddened me to hear that you and Mark have gotten divorced. Marriage can be difficult and its end can be devastating. I pray for you and the kids daily. If you would like to talk, I am here for you.

Hugs,

Jane

[Note: This is not the time to tell Susie that her hubby was a creep and that you never liked him. She was in love with him at one time; this is not the right time to tell her she has bad taste in men. Trust me, she knows it!]


What if the person’s spouse just died? Let’s go with:

Dear Al:

Sunday mornings were always special to me because I knew that Alice and I would meet up in the ladies’s room at church. Her radiant smile of greeting always warmed my heart. It was so wonderful to see the two of you together because you were so much in love, even after almost 70 years of marriage. It is those moments that I will miss the most as I think of your lovely bride. You and the kids are in my thoughts and prayers as you go through this next stage of life.

Love,

Matilda

[Note: This is the time to mention what you loved the most about the missing spouse. Share some special memory in a positive light. BTW, Alice had only two teeth in her mouth (and they were crooked) but she still radiated love. ]

I hope this blog gives you some ideas for cards you can write. Handwritten notes express your thoughts so beautifully- you can do this! I would love to hear from you. Perhaps there is a special note you received that really touched your heart. When you write back, please use my name, so that it will be obvious that you aren’t spam. I look forward to hearing from you!

Best,

Dr. Sheri

The end of the semester loometh

Hello everyone:

If you are like my schools, the end of the semester is coming up very fast. How do you get through it? Some students drink a ton of caffeine, but this is not really the way to handle the stress of term’s end. One of my favorite students came into class the other day; she was so hyped up on caffeine that I had to practically scrape her off the ceiling. This is a bad idea.

Why? Because, when she took the final exam, her results were less than stellar (usually, she majors in stellar). She will still end the semester at the top of the class, she could have finished even topper…..if that is even a word.

So, my advice is to avoid the caffeine as much as possible, study hard, and finish strong! You are on the home stretch- you can do this!

BTW, I would LOVE to hear from you but please use my name in your comments, so that it will be obvious you are not spam. I will reply!

Best,

Dr. Sheri

An instructor’s pet peeves

Hello everyone:

Today, I want to share with you some of my own personal pet peeves when it comes to students’ writing.

First, they use huge margins and as much blank space as possible, so that your paper appears to be 20 pages when it is really only 5 pages. I mean, the instructor will never notice, right? He or she never really reads the whole thing anyway, right? Next, make the first few pages look full and then add margins that are five or six inches for the rest of the document and you will get a great grade, right?  Finally, compliment the instructor as you turn in the paper and he or she will be so flattered that you will get an A. Wrong, wrong, wrong, and wrong.

Huge spaces really tick your instructor off because is makes the professor think that:

A. You think the teacher is stupid

B. You are really lazy

C. You are just trying to get by

D. All of the above

The answer to previous comment is, you guessed it, D. What will this do to your grade? Well, if I have asked for a 20-page paper and you give me five pages, then you get a 25 out of 100, if the paper is otherwise perfect (it rarely is). If you do the math here, you just failed the assignment, major league.

What are you thoughts on this? Because of the huge amounts of spam I get, I only respond to comments that use my name or specifically point out things I have said in a given post. I would love to hear from you!

Best,

Dr. Sheri

You weren’t given this assignment for my health

Hello everyone:

Let’s say that you are in a writing class that has four major assignments. You have completed assignments one-three fairly well, though you are fond of “blazing your own path” and ignoring most of the directions.

Here you are at the end of the semester, with one assignment left. Since you are in college, please do not think that you can copy and paste assignments one-three into a single document and be done. Even if assignments build on one another, in a college class, you are expected to have some new information in the final document.

Yes, someone really did ask me about this today…….please, please, please, follow the directions that you are given and please realize that the final assignment (which probably carries the most weight of the entire term) is probably NOT a copy and paste assignment.

Have you run into situations like this as a student? BTW, please use my name or refer to something in the blog posting when responding to my posts- I am getting a lot of spam recently and am just deleting replies that do not remark specifically about the posting they are commenting on.

Best,

Dr. Sheri

Past and present tenses

Hello everyone:

Today’s blog will cover the all-important tense. When college students write an essay, sometimes they have a tendency to switch back and forth between past and present tense. According to Strunk’s Elements of Style, when a writer is summarizing something, he or she should use present tense. Don’t tell your reader that something is happening and then switch around and say that it did happen.

An example of this is when you summarize the television show House, M.D. in an essay.  Let’s say that you write “House walks in and talks to the fellows.” You wouldn’t then write “House didn’t know what to say” (like that would ever happen to Dr. Gregory House!). Instead, you would write “House walks in and talks to the fellows; he doesn’t know what to say.”

By the way, watch out for using too much of the show and not enough analysis in your essay! Sometimes students give me plot summaries of the show House, M.D. and offer nothing else. There is no analysis of the artifact and no scholarly sources that point anything out about what they have written. The whole essay is just one long chat about what happened on the show. There are websites that I can get this information from; what I want from you is an essay that shares your interpretation of the artifact. I wrote my 400-page dissertation on House; I don’t need to you explain  what happened in an episode.

Best,

Dr. Sheri

Ineffective complaining

Hello everyone:

Today’s blog covers the topic of how to complain. Right now, I have two online students (both female) who have different approaches to class. One of them, who has a very high GPA, asks respectfully when she has a question about an assignment. The other one, not so much.

Student A (so-called because that is what her GPA is) sometimes finds the instructions for our assignments a little confusing. When this is the case, she respectfully explains in our Ask the Professor area about the issue, explaining her understanding of the instructions and asking if she has comprehended things correctly. Sometimes I have to guide her to a better understanding, and sometimes I have to clarify instructions that were written by the person who designed the class. She goes merrily on her way afterwards and always writes a superb document.

Student C (there is no Student B, in case you are wondering) fights me tooth and nail. She doesn’t like anything about the class and thinks I am a total incompetent. Sadly, as I explained just today, the course was designed, not by me, but by the chair of my department and we are still tweaking the course because it is brand new.

Can you guess which student brightens my day with her very presence?

Have you ever run into a situation where instructions were muddy and you needed to ask the instructor for help? How did you go about it and what were the results?

Best,

Dr. Sheri

How important is formatting? Very!

Hello everyone:

Today’s blog is about the importance of formatting, i.e. following the directions. If an instructor gives you guidance on how he or she wants an assignment to be done, I have only two words: follow it!

Recently, my students at two of the three colleges where I teach had an assignment due. I gave them samples of the formatting I wanted and offered tips on my announcement section of the class page that told them how to complete the assignment successfully.

Amazingly enough, the students who followed my examples and made sure that their documents met all of the requirements (there is a rubric attached to every assignment) did exceptionally well. Those who told me that they “chose” to do the assignment another way did not fare so well.

Why would they choose to not follow the instructions? Folks, that is totally beyond my comprehension. I would welcome your thoughts on this topic! While a little creative thinking is a good thing, not following the directions at your future job could get you fired. Food for thought.

Best,

Dr. Sheri

Writing a speech outline

Hello everyone:

Sometimes students do not understand what is required for an outline, so I have given you a sample of what is expected for a freshman level communications class that has a group project due. They are to discuss a movie and each team member must have three scholarly sources.  Here is a sample of outline formatting:

Names of the team members

COM1010

Group Presentation Outline and Works Cited

Name of the speech should be centered                                                            on the page (if you want a title)

I. Introduction: please make this a full paragraph.

II. Nonverbal communication is……..

1. Source #1’s point

2. Source #2’s point

3. Source #3’s point

III. Verbal communication can be defined as…..

1. Source #1’s point

2. Source #2’s point

3. Source #3’s point

IV. Emotions can be………..

1. Source #1’s point

2. Source #2’s point

3. Source #3’s point

V. Conclusion: please write a full paragraph.

You may have sub-sub-points that describe the movie under what the scholars are saying, but please DO NOT make the outline into a plot summary.

Your Works Cited page should be attached, with all sources in alphabetical based on the last name of the author.

I hope this example helps you with any outlines you are required to write.

Best,

Dr. Sheri

Help! I have to give a speech!

Hello everyone:

In some of your classes, you may find that a speech is a requirement to pass the course. Take a moment and take a deep breath. Do not drop the course- I will walk you through how to do this.

The first consideration is: what does the speech have to be about? With my communication classes, the requirements vary but most every one requires an informative speech. You may say, “But what will I talk about? I don’t know how to inform anyone about anything! I’m a kid!” (Okay, so maybe you left that last sentence out, but you may have thought it!)

Find out if the professor has any restrictions on what you share. For example, in my classes no one is allowed to talk about exotic pets (a fellow brought in a very angry boa constrictor one time!), the legalization of drugs (I have heard at least 40 speeches on that- how boring), or abortion (sorry, I am tired of looking at bloody clothes hangers).

After you find out this information, brainstorm with yourself and see if you can generate any ideas on your own. Failing this, go to google and type in the words “topics for informative speeches.” The last time I looked, there were numerous postings and the first one offered 333 possible topics. Pick one or two that you like and ask for permission to speak on one or the other.

Start your research. Where you look for information will depend on any restrictions from your instructor (visitors to a tattoo parlor are not reliable sources unless you are discussing the customer experience of getting a tattoo). The professor may allow Wikipedia articles or not.

After you get your sources together, treat this assignment like an essay (see my blog on writing an essay) as far as coming up with your three main points. Add a strong conclusion that summarizes what you have said. Now you need to make your introduction interesting and attention-getting. The most attention-grabbing intro I ever heard was from a young woman who began stripping and calling us all “losers.” She was giving a speech on dressing for success and, by the time she was done, she had changed her clothes in front of the class. She had begun wearing a lumpy sweatshirt and sweatpants and finished her talk dressed in a business suit with pearls and heels. It was very interesting! She concluded her speech by encouraging us to remember that clothes really do make the man (or woman).

Finally, practice, practice, practice. No, you cannot just “get up there and wing it.” I have given 2 hour speeches that I practiced five times in the 24 hours before I gave them. When driving from my home to my graduate school (a four-hour drive), I practiced the defense of my dissertation OUT LOUD the entire way. You do the math. That’s the thing- you must practice these presentations out loud and with your visual aids.  If you try to “wing it,” I will know it, and you will fail the speech.

You really can do this! I have seen students whose faces shook and knees knocked the entire time they were speaking while giving their first speeches. By the end of the semester, they were speaking confidently because they were prepared and had practiced. Some of them even decided to minor in communication because they loved public speaking so much. If they did it, you can too!

Best,

Dr. Sheri

Introductory phrases and words can get in the way of what you are saying

Hello everyone:

Today’s blog shares information on introductory words phrases. What are those, you might ask? Here’s an example straight off a paper one of my students wrote recently:

In almost every workplace, there is at least one process or function that can be improved or made more efficient. In healthcare specifically, it could be finding better ways to attend to the patients faster or making sure that information is entered into their charts more accurately. However, in my office our biggest problem is our phone system. Due to our phone system being an on premises PBX phone system versus a hosted or cloud based PBX phone system, we run the risk of our patients or other healthcare professionals not being able to contact us if the power goes out. In addition, this risk is made even higher because we are located in a very ‘dated’ building which does not have a backup generator in the event of a power outage.

Every single sentence in the above paragraph begins with either an introductory word or phrase. That is a boring way to write. Please note that I used commas with all of them (the student left some of them out), which is my personal preference because doing so helps the reader keep things straighter. Here is the paragraph rewritten without any of those annoying introductions:

There is at least one process or function in almost every workplace that can be improved or made more efficient. The healthcare system, for example, could be finding better ways to attend to the patients faster or making sure that information is entered into patients’ charts more accurately. We run the risk of our patients or other healthcare professionals not being able to contact us, due to our phone system being an on-premises PBX rather than a hosted or cloud-based PBX system.  This risk is made even higher because we are located in a ‘dated” building that is without a backup generator to be used in the event of an outage.

Do you see where the introductory words and phrases went?  I moved them around, putting some in the middle and others at the end of the sentences. I happily eliminated some of them and did not harm the sentence in the least.

Please do your professor (and your writing) a favor: eliminate unneeded introductory words and phrases. After all, we need no introduction because we have already met.

Best,

Dr. Sheri